Preamble

Data protection is a priority for the ISLRN.

We make our best efforts to ensure that our processing of your personal data complies with the General Data Protection Regulation (Regulation (EU) 2016/679, hereinafter: GDPR)

and with specific regulations applicable in France. The purpose of this page is to provide you with information regarding the processing of your personal data for the purposes of creating user profiles and for email exchanges in the attribution of the unique identifying number.

I. Who Are We and How to Contact Us?

ISLRN is maintained jointly by:
European Language Resources Association (ELRA)
9 Rue des Cordelières
75013 Paris
France

and

The Linguistic Data Consortium (LDC)
3600 Market St # 810
PA 19104 Philadelphia
USA

email: privacy@elda.org

II. What Data Do We Process and How We Collect Them

ELRA and LDC are jointly responsible for the processing of personal data.

The pieces of personal information related to you that we process are your:

• First name,
• Last name,
• Email address,
• Position,
• Homepage,
• Affiliation Name,
• Affiliation Address,
• Affiliation City,
• Affiliation Country,
• Affiliation Phone Number,
• Affiliation Website.

This personal information can be obtained in several ways:

• either in the registration process, when you sign up to become a provider;
• or when you contact us via e-mail to request information about our services;

III. Why Do We Process Your Data?

We ask you to fill in a user profile that is necessary for you to submit a request to obtain a unique identifying number (ISLRN) and to exchange with you in that process and regarding other developments you may find interesting. We also may use this information to extract statistics for ISLRN executive committee from time to time.

IV. Legal Basis for Processing

We process your personal data on the basis of art. 6(1)(a) of the GDPR, i.e. with your consent for the specific processing purpose. Your consent for the processing of your e-mail address is express or implied from your behavior (one of the actions listed in section II of this document).

In special circumstances, we may process your personal data on the basis of art. 6(1)(f) of the GDPR; in such rare cases, our legitimate interest in carrying out the processing is to provide a better service to all members of the language resources community.

V. Data Storage Period

We will store your personal information for as long as you keep your profile active. However, you are free to ask us to erase your personal information from our lists at any moment. In such a case, your personal information will be deleted within a reasonable period of time.

VI. No Transfer

The list of personal information is stored on our servers in Paris, France and will not be transferred to anyone.

VII. No Automated Decision-Making

We do not use any form of profiling or automated decision-making.

VIII. Your Rights with Regards to the Processing of Your Personal Data

The GDPR grants you some important rights with regards to the processing of your personal data. These rights are summarized below (you are invited to consult the relevant articles of the GDPR for more information):

a) right of information (art. 13 and 14 of the GDPR): you have the right to be provided with certain information about the processing of your personal data. We did our best to include all this information in this Privacy Policy; the main purpose of this document is to safeguard your right of information;

b) right of access (art. 15 of the GDPR): you have the right to obtain from us confirmation as to whether we process your personal data, as well as information on the categories of data we process, how and why we do that etc. You can also request a copy of your personal data that we process, for which we may charge you a reasonable fee based on administrative costs. In order to exercise your right of access, contact us at privacy@elda.org;

c) right to rectification (art. 16 of the GDPR): if your personal data that we process are incomplete or inaccurate, you have the right to obtain from us rectification of such data without undue delay. In order to exercise your right to rectification, contact us at privacy@elda.org;

d) right of erasure (right to be forgotten – art. 17 of the GDPR): n certain circumstances (e.g. if we process your data unlawfully or unnecessarily) you may obtain from us erasure of your personal data;

e) right to restriction of processing (art. 18 of the GDPR):in certain circumstances (e.g. if you contest accuracy of your data that we process or lawfulness of the processing) you may obtain from us restriction of processing of your data. Such data will not be erased, but in principle can only be processed with your consent;

f) right to data portability (art. 20 of the GDPR):you may request us to transmit your data that we process to another controller in a structured, commonly used and machine-readable format;

g) right to object (art. 21 of the GDPR): if you did not consent to the processing, or if it is not necessary to comply with a legal obligation, you may always object to it, in which case we shall no longer process your data;

h) right not to be subject to automated individual decision-making, including profiling (art. 22 of the GDPR): you have the right not to be subject to automated individual decision-making, including profiling. As expressly stated above, we do not resort to such activities.

Moreover, you have the right to:

i) withdraw your consent to the processing of your personal data at any time (art. 7(3) of the GDPR) by contacting us at privacy@elda.org. The withdrawal of consent will not affect the lawfulness of processing based on consent before its withdrawal;

j) lodge a complaint with a supervisory authority.